The Pros and Cons of Electronic and/or Physical Taskboards

Interview with the bor!sgloger expert panel on the subject of internationally distributed Teams (Part 4)

Part 1: Does distance cancel out efficiency of internationally dispersed Teams?

Part 2: Should internationally distributed Teams be avoided?Part 3: Scrum Spaces of internationally distributed Teams - the Do's and Don'tsStephanie G.: You‘ve coincidentally already mentioned it in the previous round - the popular subject of whether electronic or physical Taskboards are better. Did you all use electronic tools or is there another probable option for internationally distributed Teams?!Deborah W.: We used an electronic tool for the Product Backlog, but had a paper Taskboard hung up on the wall at the main location, which was filmed non-stop by a webcam. Thus, it was continuously displayed on a live-stream and gave the other Team members the possibility to keep the window open in the background of their computer screens at all times. Sadly, we never managed to put up a large screen on the wall. But by doing it this way, it meant that if one person moved a Task, it could be seen by everyone. In order for this to work, however, you need an excellent camera in a good position (best if screwed into the ceiling). In my case, it also only worked because the management really insisted on it - the Dev.Team had wished for a digital Taskboard from the first Sprint onwards. However, the management had seen this as a measure for pushing its employees towards more communication.Hélène V.: What works even better in terms of pushing employees to communicate, is to have a physical Taskboard at every location. Every task has an identification number, so that during the Daily (and outside of it, of course, too) the conversation goes a little bit like this, "Today, I am taking Task 162 on user documentation and I will need Peter's assistance for it, as I'm not entirely sure about the necessary layout". The number is just the reference, so that everyone at every location can synchronously move the identical Task. This way, whenever a Task is finished during the day and a new one is started, the necessary synchronisation forces the Team members to communicate immediately - in whichever way they like (chat, telephone etc.).Ina K.: See, that‘s what I tried to introduce in my Team as well. However, it was certainly not easy trying to explain the necessity behind synchronising two manual Taskboards. In the end, we simply used the tool iceScrum and had the Taskboard depicted at all times on a large screen in both Scrum Spaces. Although the effect of pulling the Task to “done“ goes missing, it was pretty cool watching how - if someone at the other location moved a Task - it would show up simultaneously on our screen.Stephanie G.: Your answers sound like distributed Teams still underestimate the effect of physically experiencing versus watching something move on a screen. I have heard of Teams using both types at the same time - has one of you ever worked with "double" Taskboards?Bernd K.: Yes, I‘ve seen Teams that use physical Taskboards, and JIRA for documentation. Thus, they use both...In my opinion, one can certainly do that, but you should watch out that it doesn't start creating an overhead. Like Ina, I also have some experience with iceScrum, which is an alright open-source tool. My Team members weren‘t keen on it, but decided to use it anyway, as they needed it for generating documentation. In my opinion, electronic tools may be useful for Backlog grooming, generating Burn-Down Charts, providing immediate Sprint Documentation etc., but they will never fully replace the agility and motivation that a physical Taskboard can offer.Kristina K.: I actually found the electronic Taskboard to be a nuisance. We used Urban Turtle, since the Dev.Team saw a Taskboard made out of paper as too much overhead for a distributed Team. It really was of no help during the Daily: it took long to create new Tasks, the wrong Stories were accidentally discussed, it took ages to scroll down etc. Also, the tool did not place a maximum limit on the amount of characters that could be typed within a Task. I sometimes felt as if the simplicity of Tasks was ruined and turned into electronic essays or lists of reminders. The size of a sticky note limits exactly that. Honestly, if I could build my own electronic Taskboard, I would have a very long list of requirements, such as being able to see the whole board at once, allowing the writing of dots on Tasks that were not finished on the previous day (exclamation marks just don't do it for anyone), better print views, simplicity of moving Stories into a Sprint, being able to read the titles of User Stories immediately etc.Christof B.: I agree with my colleagues, but in the end, I believe that it doesn't really matter what tool you‘re using, as long as everyone in the Dev.Team can work with it at the same time. This means that i.e. physical Taskboards should really have cameras set on them at all times and electronic tools should allow all Team members to see the moving of a Task at all locations at the same time. In future, this should work much more easily, as high-quality video conference systems will become more readily available on the market. However, I also believe that the Team constellation should have an impact on the choice of tooling: if the Product Owner and maybe some consulting architects are placed at one location, and the ScrumMaster plus his Dev.Team at another, I would most certainly say that a Taskboard made out of paper suffices. A picture of the Daily can then be sent to the PO every now and again.Stephanie G.: I believe I can sum up and prioritize your suggestions in the following way:#1 choice: Separate Taskboards made out of paper and sticky notes hung up on the wall at each location.#2 choice: Paper Taskboard at main location with constant live-stream to screens hung up in other locations.#3 choice: Electronic Taskboard with instant synchronisation (no tool preference).

Agile Toolbox
Scrum
Scrum Meetings
bgloger-redakteur
April 2, 2013

Table of content

Diesen Beitrag teilen

Das könnte auch interessant sein:

Agile Coach
Agile Management
Agile Organization
Agile Prinzipien
Agile Toolbox

FRAGE: Warum macht ihr eigentlich kein SAFe?

Agile Management
Agile Organization
Agile Prinzipien
Agile Toolbox
Transformation

FRAGE: Was kostet eine agile Transformation?

Agile Management
Agile Organization
Agile Toolbox
Leadership
Agiles Lernen

FRAGE: Welche Rolle spielt Training?

Agile Coach
Agile Management
Agile Organization
Agile Prinzipien
Agile Toolbox

FRAGE: Wer sind die Top 10 agilen Unternehmensberatungen?

Agile Management
Agile Organization
Agile Tools
Agiles Management
Leadership

FRAGE: Wie viel bringt die Investition? Was ist der Business Case dahinter?

Agile Management
Agile Organization
Agile Prinzipien
Agile Toolbox
Führung

FRAGE: Welche sind häufige Herausforderungen, die ihr beim Kunden löst?

Agile Management
Agile Organization

FRAGE: Warum sollten wir mit borisgloger arbeiten?

Agile Management
Agile Organization
Agiles Management
Transformation

FRAGE: Wie viel kostet eine Beratung und ist es wirklich rentabel bei borisgloger?

Agile Prinzipien
Agile Toolbox
Projektmanagement

The Lie Behind the Parable of the Golf Balls and the Jar

Video
Change
Digitale Transformation
Hardware
Agile Organization

Agile in Industrial Automation: The Digital Transformation of Yokogawa

Versicherung
Neues Arbeiten
Führung
Agile Prinzipien
Kundenfokus

Kundenzentrierte Versicherung: Kann ein agiles Projekt die Organisation retten?

Versicherung
Change
Digitale Transformation
Agile Prinzipien
Kundenfokus

Agilität in den Vertrieb bringen – für Versicherer sinnvoll

Versicherung
Agile Prinzipien
Kundenfokus
Agile Toolbox
Produktentwicklung

BizDevOps in der Versicherungsbranche – Wie multidisziplinäre Teams wirklich besetzt sein sollten

Versicherung
Agile Prinzipien
Kundenfokus
Neues Arbeiten
Meetings

Undercover Agile für Versicherer: 5 agile Praktiken für Ihr klassisches IT-Projekt

Versicherung
Change
Digitale Transformation
Agile Prinzipien
Kundenfokus

IT-Projekte in der Versicherungsbranche – Das Rennen um die Time-to-Market

Team
Neues Arbeiten
Agile Prinzipien
Selbstorganisation
Social Skills

Umgang mit Fehlern & Diversität – Erfolgreiche agile Teams #2

Team
Neues Arbeiten
Agile Toolbox
Produktentwicklung

Das Geheimrezept von High-Performance-Teams

Team
Arbeiten bei borisgloger consulting
Agile Prinzipien
Freiwilligkeit
Selbstorganisation

Konsent und offene Wahl: 2 Prinzipien aus der Soziokratie, die jedes agile Team gebrauchen kann

Team
Neues Arbeiten
Meetings
Social Skills

Der agile Adventkalender

Team
Agile Toolbox
Scrum
ScrumMaster-Praxistipps
Agile Prinzipien

Selbstorganisation der Teams fördern: Ask the team!

Team
Agile Toolbox
Design Thinking

Who Recognizes the Truly Good Ideas?

Team
Agile Organization
Transformation

Pizza Is Not Dead, and Neither Is Agility

Scrum4Schools
Neues Arbeiten
Führung
Life
Social Skills

Trauen wir unseren Kindern mehr zu – auch in der Schule!

Scrum4Schools
Change
Agiles Lernen
Neues Arbeiten
Remote Arbeiten

Eine Scrum4Schools-Projekt-Rückschau mit Physiklehrer Ivan Topic

Scrum4Schools
Mehr Formate
Interview
Nachhaltigkeit

Mit Scrum4Schools dem Weltraum auf der Spur

Scrum4Schools
Change
Agiles Lernen

Scrum4Schools - ein Projekt nimmt Fahrt auf

Scrum4Schools
Agile Schulentwicklung
Agile Toolbox

Technik im Alltag - Scrum4Schools zu Gast in Langenzersdorf

Projektmanagement
Agile Toolbox
Scrum
Scrum-Begriffe
ScrumMaster-Praxistipps

Sprechen Sie Agile? Den klassischen Projektplan in die agile Welt überführen

Projektmanagement
Agiles Management
Agile Toolbox
Scrum
Enterprise Scrum

Das Management in Scrum

Projektmanagement
Change
Digitale Transformation

Agilität in der Logistik oder: Liefern wie Amazon

Projektmanagement
Agile Toolbox
Scrum

Meilensteine und Scrum

Portfoliomanagement
Project management

Too many projects? Portfolio management simplified

Neues Arbeiten
Mehr Formate
Agile Toolbox
Scrum
Scrum Values

Wie agiles Arbeiten die Kommunikation aus der Selbstverständlichkeit holt

Neues Arbeiten
Change
Agiles Lernen
Mehr Formate
Audio

New Learning heute für das New Work von morgen – mit Angelika Weis

Neues Arbeiten
Change
Soziale Innovation

New Work Experience 2019 – ein Erfahrungsbericht

Neues Arbeiten
Audit
Change

Agil im Audit: das Starter-Kit

Neues Arbeiten
Agile Toolbox
Scrum
Scrum4Schools
Agile Prinzipien

Scrum4Schools: Lernen für die Zukunft

Neues Arbeiten
Agile Toolbox
Scrum
Scrum Meetings
Retrospektive

Arbeiten wir uns gesund!

Neues Arbeiten
Agile Toolbox
Scrum
ScrumMaster-Praxistipps

Who should be in (agile) HR?

Neues Arbeiten
Agile Toolbox
Scrum
Scrum Values

Glauben Sie an die Seele Ihrer Firma?

Neues Arbeiten
Agile Toolbox
Scrum
Product Owner
ScrumMaster-Praxistipps

Produktivität auf Irrwegen: "Führen wir schnell mal Scrum ein!"

Neues Arbeiten
Agile Prinzipien
Selbstorganisation
Social Skills
Team

Freiwilliges Teilen von Wissen – Erfolgreiche agile Teams #5

Neues Arbeiten
Agile Prinzipien
Selbstorganisation
Social Skills
Team

Doing vs. Being Agile – Erfolgreiche agile Teams #1

Neues Arbeiten
Agile Prinzipien
Selbstorganisation
Social Skills
Team

Freude bei der Arbeit & Sustainable Pace – Erfolgreiche agile Teams #3

Neues Arbeiten
Agile Prinzipien
Selbstorganisation
Social Skills
Team

Anpassungsfähigkeit & schonungslose Offenheit – Erfolgreiche agile Teams #4